Terms & Conditions
Information contained in Viking Cruises brochures, website or advertising materials (“Viking Advertising”) is not an offer or a contract. The transportation of guests and baggage on all cruise vessels is provided solely by the Operator and is governed by the Terms and Conditions printed on the Passenger Ticket Contract. For complete information on Terms and Conditions, itinerary, liability of Viking River Cruises, Inc. dba Viking Cruises, liability limits and all sections mentioned below, refer to the Passenger Ticket Contract. A copy of each Passenger Ticket Contract named above is available from your travel agent or online at vikingcruises.com.
A deposit for cruise/land of $500 per person is required to secure a confirmed reservation. When more than one cruise is booked, deposit and payment policies apply per cruise. The final balance is due no later than 90 days prior to sailing. All reservations are subject to cancellation if payments are not received by the due date. Air seats are limited; airfares are subject to change and are not guaranteed until full payment of air is received. Upon full payment by the participant(s) of the amount specified as the Full Fare (see Invoice), Viking Cruises agrees to arrange for the provision of the services as described herein and as modified by supplementary materials. Upon either booking the cruise, receipt of your deposit or full payment or upon the issuance of the Passenger Ticket Contract directly or by a travel agent or upon receipt of a confirmation letter or final Invoice from us, both the Passenger and the Carrier will be fully bound by all of the terms and conditions of the Passenger Ticket Contract. Promotions and special offers may have different payment terms – please refer to promotion or special offers.
Visa, MasterCard, American Express, Discover, checks and Electronic Funds Transfer are all acceptable forms of payments. All payments made by check should be made payable to Viking Cruises Some credit card companies may impose a “Foreign Transaction Fee” even though your transaction is denominated in U.S. dollars. This is an arbitrary fee that occurs in a small number of cases and accrues entirely to the credit card–issuing bank. Viking does not control these bank-imposed fees nor does Viking derive any benefit from them, monetary or otherwise; we are therefore unable to accept responsibility for the fees.
To make a reservation, contact your local travel agency or call Viking Cruises directly at 1-855-707-4837.
For any cruise/land booking, whether under deposit, partially paid, or paid in full and air-inclusive packages paid in full, the following travel agent- or guest-requested situations are considered cancellations and penalties will apply as noted below: changes to departure date; substitutions of itinerary; substitution of another person for original booked guest(s); or changing to a promotional fare. All cancellations must be in writing. For all air-inclusive packages cancelled after issuance of an airline ticket, the air portion of the refund, if any, will be processed only after the return of airline ticket. The following cancellation charges will be assessed for all written cancellations received prior to departure up to the scheduled time of departure.
Cancellation received | Following charges will apply: (Broken out by days before departure)
121 days or more is $100 per person | 120-90 days is 15% of full fare | 89-60 days is 35% of full fare | 59-30 days is 50% of full fare | 29-0 days is 100% of full fare
Full Fare is defined as the full cost of any cruise, land or air component purchased from Viking.
Once a cruise/land booking has a deposit or air is paid in full, all changes are subject to a $30 charge per change. See prior section under Cancellation Policy for additional details on situations which are classified as cancellations rather than changes.
Documents will be issued approximately 3 weeks prior to departure. All early document requests will be charged a $25 early processing fee.
Roundtrip airport-to-ship transfers are only included when air is purchased with a tour package. Transfers are only valid on tour departure and arrival dates. If you should choose to make your own air arrangements, transfers may be purchased through Viking Cruises for an additional cost or you may make your own transfer arrangements.
All guests must have passports valid for six months following disembarkation and necessary visas when boarding. Guests are advised to check with their travel agent or the U.S. Consulate Service to determine which documents they must obtain. If incorrect documents are obtained, guests will be unable to participate in particular shore excursions and may be denied boarding and/or entry into certain countries. Visa kits from an independent third party are provided upon request as a service to guests selecting destinations in Russia, China, Egypt, Jordan or Southeast Asia. Note: Due to airline security measures, your passport name must match your airline ticket name or you may be denied boarding. Viking Cruises accepts no responsibility for obtaining required visas nor for advising guests of visa or other immigration requirements.
Due to the nature of our cruise itineraries, Viking Cruises does not maintain facilities or services for children aboard cruise vessels. On all cruises and cruise journeys, minors under the age of 18 must be accompanied and share a cabin with a parent, legal guardian or other responsible adult over the age of 21. We reserve the right to limit the number of minors under the age of 18 years on board. The carrier reserves the right not to accept passengers who are in an advanced state of pregnancy either upon commencement of or at any time during the river or ocean cruise.
You must report any disability requiring special attention while on your Viking Cruises itinerary to Viking at the time the reservation is made. All vessels and motorcoaches are equipped to European standards. Most transportation services, including the vessels and motorcoaches, are not equipped with elevators or wheelchair ramps. Viking will make reasonable attempts to accommodate the special needs of disabled travelers, but is not responsible in the event it is unable to do so nor is it responsible for any denial of services by vessel operators, air carriers, hotels, restaurants or other independent suppliers. We regret that we cannot provide individual assistance to a vacation participant for walking, dining, getting on and off vessels, motorcoaches and other vehicles, or other personal needs. A qualified and physically able companion must accompany travelers who need such assistance and must assume full responsibility for their well being. The guest assumes the full risk of use and of any prohibitions imposed by vendors. Motorized scooters are not typically suitable on international cruises and cannot be accommodated. The carrier reserves the right not to accept passengers who are in an advanced state of pregnancy either upon commencement of or at any time during the river or ocean cruise.
It is customary to give cruise gratuities, subject to your satisfaction of services rendered. Gratuities on board and on land are not included in your full fare.
The river cruise ships and/or river cruises in this location are operated by Viking River Cruises Ltd., Viking River Tours Ltd., Viking Croisières S.A. or Viking River Cruises AG. The oceangoing vessels described herein are operated by Viking Ocean Cruises LTD.
The ships and/or cruises in this location are operated by one or more of the following: Chongqing New Century Cruise Co. Ltd., Viking River Cruises AG, Viking River Tours Ltd., Viking River Tours (China) Ltd. and China International Travel Service Beijing Co., Ltd. MEKONG /BURMA OPERATOR S: The ships and/or cruises in these locations are operated by one or more of the following: Pandaw Cruises Management Pte Ltd., Viking Tours Ltd. EGYPT OPERATOR S: The ships and/or cruises described in this location are operated by one or more of the following: Grand Plaza Cruises Co., Travcotels Co., Viking River Tours Ltd.
VIKING RIVER CRUISES, INC.
Viking River Cruises, Inc. dba Viking Cruises acts solely as a Sales Agent for the above-mentioned operators of the vessels described in Viking Advertising. Viking Cruises neither owns nor operates any of the vessels described herein and thus assumes no responsibility or liability for acts or omissions of the vessel owners or operators in regard to the cruises described herein.
Viking Cruises accepts no liability or responsibility, whether occasioned by railroad, motorcoach, private car, boat, aircraft or any other conveyance, for any injury, damages, loss, accident, delay or irregularity which may be occasioned either by reason or defect, through the acts or defaults of any company or person, or in carrying out the arrangements of the tour, as a result of any cause beyond the control of Viking Cruises Guests specifically release Viking Cruises from any and all claims for loss or damage to baggage or property or from personal injuries or death, or from loss or delay, arising out of the acts, omissions or negligence of any independent contractors, such as air carriers, hotels, shore excursion operators, restaurateurs, transportation providers, medical personnel or other providers of services or facilities. All arrangements made for tour participants with independent contractors, including medical services, are made solely for convenience to participants and are done at the participant’s own risk. Medical personnel are independent contractors. Viking Cruises specifically disclaims all liability for damages for emotional distress, mental suffering or psychological injury of any kind, except to the extent prohibited by 46 U.S.C. §183c(b). Tickets, vouchers, and any other travel documents are subject to all terms and conditions of the respective suppliers (some of which may limit supplier’s liability). Under no circumstances shall Viking Cruises be construed as a carrier under a contract for safe carriage of the guest or his or her belongings. Viking Cruises and the owners and operators of the vessels identified herein shall be entitled to any and all liability limitations, immunities and rights applicable to them or any of them under the Strasbourg Convention on the Limitation of Liability of Owners of Inland Navigation Vessels (CLNI), with protocols and amendments, together with the further provisions of the International Convention of Limitation of Liability for Maritime Claims, 1976, with revisions and amendments (hereinafter collectively referred to as the “Convention”), if and as applicable, and by those other and further limitations of liability set forth in the statutory and general maritime law of the United States, (including Title 46 U.S. Code Section 181-186, 188), as well as any other applicable nation’s laws limiting liability. Viking Cruises and the owners and operators of the vessels identified herein shall be entitled to claim the benefit of whichever law, regulation, treaty or doctrine provides the greatest legal protections to Viking Cruises and the owners and operators of the vessels identified herein.
REFUSAL OF PASSAGE
Viking Cruises shall not be required to refund any amount paid by any tour participant who must leave the tour prematurely for any reason, nor shall Viking Cruises or the owners or operators of the vessels identified herein be responsible for the lodging, meals, return transportation or other expenses incurred by such tour participant.
ADVANCED, CANCELLED OR DELAYED
Viking Cruises reserves the right to withdraw and/or cancel a tour or to make changes in the itinerary and hotel accommodations whenever, in its sole judgment, or in the judgment of the vessel owner or operator, conditions warrant it. In the event of charters of the vessels, truces, lockouts, riots or stoppage of labor from whatever cause or for any other reason whatsoever, the Owner or Operator of the vessels identified herein may, at any time, cancel, advance or postpone any scheduled tour and may, but is not obliged to, substitute another vessel or itinerary and shall not be liable for any loss whatsoever to guests by reason of any such cancellation, advancement or postponement.
ACTS OF GOD, STRIKE, OR OTHER
Neither Viking Cruises nor the owners or operators of the vessels identified herein shall be liable for delay or inability to perform any condition herein or any part thereof caused by or arising out of strikes, lockout or labor difficulties or shortages whether or not the Carrier is party thereto, or explosion, fire, collision, standing or foundering of the vessel or breakdown or failure of or damage to the vessel or its hull or machinery or fittings howsoever and wheresoever any or the same may arise or be caused, or civil commotion, riot, insurrection, war, government restraint, requisitioning of the vessel, political disturbance, acts or threats of terrorism, inability to secure or failure of supplies including fuel, acts of God, or other circumstances beyond their control.
Viking Cruises will not be liable to pay nor be entitled to receive any general average contribution with respect to property taken with you aboard the river cruise vessel or any oceangoing vessel.
SERVICES PROVIDED BY AIRLINES
Viking Cruises reserves the right to choose the air carrier, routing and city airport from each gateway city. Viking Cruises, may utilize contracted block space as outlined by each specific carrier, therefore all flights and routings may not be available. Flight schedules/seat assignments may be changed or cancelled without prior notice at anytime. Viking Cruises will attempt to accommodate guests traveling together, however this cannot be guaranteed. Flight schedules will be released 75 days prior to departure. Contact your airline directly to confirm seat assignments, request special meals and reconfirm your flights, check-in procedures and carry-on limitations. Any changes (including name changes) made to booking or issued airline ticket will incur a $50 per ticket change fee, plus any charge fee incurred by the subject air carrier. Any additional costs including penalties for cancellations/rebookings will be made at the guest’s expense. All airline tickets issued by Viking Cruises are refundable only to Viking Cruises, therefore, all tickets should be returned to: Viking Cruises: Attention Air Refunds. Viking Cruises will determine the amount of any refund due. If the air ticket is lost, the guest is responsible for the cost of its replacement. Viking Cruises has no responsibility for any change in travel plans caused by airline delays or for any act, omission or event.
All travel agents and agents of any other nature with the exception of Viking Cruises are solely your agents for purposes of the Passenger Ticket Contract and all other documents concerning the river or ocean cruise and any related arrangements made by the travel agent for any other or related travel, lodging, excursions, tours or facilities of any nature, neither Viking Cruises nor the operator or carrier of the river or ocean cruise vessel shall be responsible for any representation or conduct of your travel agent, including but not limited to any failure to remit your deposit or other funds to Viking Cruises as sales agent for the particular operator or carrier for which you shall at all times remain liable.
The Extension packages as listed herein have been developed in association with various international hotels. Situations may arise, voluntarily or involuntarily, that necessitate changes. Viking Cruises reserves the right to substitute hotels as it is deemed necessary and to provide comparable alternatives.
Travel Protection is not included in the listed fares. It is offered for purchase through a third-party vendor. See the Planning Your Trip section of our website for details. Once paid, the Travel Protection premium is not refundable.
ITINERARIES, PRICES/INCREASES AND OMISSIONS
Itineraries are subject to change and may need to be altered or cancelled specifically because of water levels or wind factors. Prices shown in this brochure are subject to change with or without notice. Adjustments for currency and/or fuel fluctuations may apply. Airfares are subject to change if bookings are not paid in full. Optional shore excursions/ tours/concerts, excess baggage charges, drinks, beverages and meals not included in the package are additional costs to the guest. Viking is not responsible for omissions, printing and/or presentation errors and reserves the right to make corrections as required. Check http://www.vikingcruises.com for the most up-to-date prices, terms and conditions. In the event amendments or modifications of any nature are required, they may be added by the carrier or operator, by written notification to the passenger signed by a director of the particular operator of the vessel described in Viking Advertising.
CALIFORNIA SELLER OF TRAVEL LAW
Viking Cruises is registered in California as a seller of travel. Viking Cruises’ seller of travel registration number is 2052644-40. Registration as a seller of travel does not constitute approval by the State of California. Viking Cruises is a participant in the Travel Consumer Restitution Fund, which provides restitution in certain circumstances to guests who are residents of California.
UNITED STATES TOUR OPERATORS ASSOCIATION $1 MILLION TRAVELERS ASSISTANCE PROGRAM
Viking Cruises, is an Active Member of United States Tour Operator’s Association (“USTOA”) and participates in the USTOA’s Travelers Assistance Program. You may make a claim to this program if you are owed a refund. The Plan covers losses for transportation or travel services that were not refunded when required. A guest may make a claim against the Plan within 90 days after Viking Cruises’ bankruptcy, insolvency or cessation of business or failure to fund on account of cancellation or non-performance. USTOA’s total liability for all consumer claims from customers of Viking Cruises is limited to $1,000,000. In some cases $1,000,000 may not be sufficient to cover all losses. Complete details of the USTOA Travelers Assistance Program and claim forms may be obtained by writing to USTOA at 275 Madison Avenue, Suite 2014, New York, New York 10016, or by email to firstname.lastname@example.org or by visiting their website at www.USTOA.com.
1. You grant to Viking a non-exclusive, royalty-free, transferable, sublicenseable, perpetual, worldwide license to use, store, reproduce, distribute, modify, perform, display and create derivative works from the photo you submit to Viking, or any portion of your photo, in any manner or media whatsoever, (whether now known or hereafter devised), for the purpose of using your photo on any Viking website, or in any promotional materials distributed by Viking or in connection with Viking’s cruise services. Viking reserves the right not to use your photo for any reason.
2. You also grant to Viking the unlimited right and permission to use, store, reproduce, distribute, modify, perform, display, create derivative works from and otherwise exploit your image, name, picture, likeness, voice and biographical information and any statements made by or concerning you as provided by you to Viking in connection with your submission of your photo (“Your Personal Information”) or any material based thereon or derived therefrom, or to refrain from so doing, in any manner or media whatsoever (whether now known or hereafter devised), anywhere in the world, by any persons or entities deemed appropriate by Viking, for use on any Viking website, or in any promotional materials distributed by Viking, or in connection with Viking’s cruise services.
3. You agree you have the full right and authority to grant the rights granted in these TOS and agree that these TOS do not in any way conflict with any existing commitment on your part. If the photos you submit include images of other travel companions, you agree you have obtained their permission to submit these photos and that to the best of your knowledge, they also agree to these TOS.
4. RELEASE OF LIABILITY — You shall have no right of approval, no claim to compensation and no claim (including, without limitation, claims based upon invasion of privacy, defamation or right of publicity) arising out of any use, alteration, blurring, distortion, faulty reproduction, illusionary effect or use in any composite form of the photo you submit to Viking or Your Personal Information. You hereby release and hold harmless Viking, and any persons or entities acting on behalf of or at the direction of Viking, from any claim for injury, compensation or negligence (including Viking’s own negligence) resulting or arising from any activities authorized by these TOS.
Viking Cruises also does business under the name Viking Tours, which is a registered trade name.
Unless otherwise expressly noted, Viking River Cruises is the copyright owner or licensee of the Materials, and the Materials are protected by worldwide copyright laws and treaty provisions. You may not reproduce, distribute, display, perform, or prepare derivative works from any of the Materials except with Viking River Cruises’ prior written permission. All rights not expressly granted herein are reserved. Any unauthorized use of the Materials may violate copyright, trademark and other applicable laws and could result in criminal or civil penalties.
The trademarks, service marks, trade names and logos (the “Trademarks”) appearing in this brochure are trademarks and registered trademarks of Viking River Cruises. A partial list of the Trademarks owned by Viking River Cruises is set out below. All other trademarks belong to their respective owners. If you are unsure whether a trademark, service mark, trade name or logo not on the list is the property of Viking River Cruises, please contact us at 1-877-668-4546. Viking River Cruises vigilantly enforces its intellectual property rights and will actively seek the recovery of any costs and/or damages it may incur in stopping the misuse or misappropriation of its intellectual property.
AQUAVIT TERRACE; DARE TO COMPARE; EXPLORING THE WORLD IN COMFORT; LONGSHIPS; THE WORLD’S LEADING RIVER CRUISE LINE. . . BY FAR; VIKING; VIKING and Ship Design; VIKING COASTAL CRUISES; VIKING COASTAL VOYAGES; VIKING CRUISES; VIKING EXPEDITIONS; VIKING EXPEDITIONS CRUISES; VIKING EXPLORING THE WORLD IN COMFORT and Ship Design; VIKING INCLUSIVE CRUISING; VIKING OCEAN CRUISES; VIKING OCEANS; VIKING RIVER CRUISES; VIKING RIVER CRUISES and Ship Design; VIKING RIVER CRUISES EXPLORING THE WORLD IN COMFORT and Ship Design; VIKING RIVERS; VIKING SEA; VIKING SKY; VIKING STAR; VIKING SUN; VIKING VOYAGES. ©2013, Viking River Cruises, Inc.: all copy, diagrams, visual content and original photography. Select photos are licensed. All rights reserved.